B12-YOUTH SIGN-IN/SIGN-OUT POLICY

It is the policy of the local Chapter of Delta Sigma Theta Sorority, Incorporated (the “Chapter") that all youth participants, members, other volunteers, and visitors must sign in and out of its Youth Initiative Program (“Program”).

The required sign-in/sign-out procedures are as follows:

• The chapter shall maintain and use a sign-in log that reflects the following: name of the youth initiative; the date; the time in and the time out; and the names of the participants, with a column for the participant and visitors to check her/their status (as member, youth, volunteer, or visitor). The form should distinguish whether a member is assisting with the Program or is a visitor/observer.

• Only authorized persons (those identified in writing) will be allowed to pick up a participant from the Program. Volunteers shall refuse to release a participant to any person, whether related or unrelated to the youth, who has not been authorized, in writing, by the Parent or Guardian to receive the youth.

One of the following procedures shall be observed during departure and return:
a. Parents, guardians, or the authorized representative(s) will sign out youth.
b. Parents or guardians can give written permission for their youth to sign themselves out
by adding their child’s name to the Youth Pick-up Authorization (Appendix B4).
c. Youth who have written permission will be allowed to leave the program on their own. Members will establish a system where the youth check themselves out with an approved volunteer; the approved volunteer will ensure that the youth sign out and initial the attendance sheet.
d. When Chapters provide transportation to off-site sponsored events, members will develop and implement a system to ensure that all youth participating for the day board the correct bus or other vehicle at the time of departure to and return from a scheduled activity.

Failure to pick up your child at the conclusion of a session or activity will result in contact being
made with the local police department and/or child protective services.

If a Parent or Guardian wishes to arrange alternative transportation for their child to attend an off-site activity, the youth may join the group at the event or activity, but the Chapter assumes no responsibility or liability for the youth participant for any non-Chapter-sponsored activity or transportation.